Birth Certificates

Due to the COVID-19 situation, in-person services are not available at this time. Please call 928-679-7272 for assistance.

Who Can Obtain Birth Certificates?

Arizona is a "closed record" state, meaning that vital records are not public records. Arizona law restricts the public’s access to vital records as follows to protect the confidentiality rights of citizens. For details on who can obtain birth certificates, visit https://www.azdhs.gov/licensing/vital-records/index.php#birth-certificates-who-can-obtain.

Applying for a Certified Copy of an Arizona Birth Certificate by Mail

CCHHS can only provide birth certificates for births that occurred in Arizona. To obtain a certified copy of a birth certificate from another state, you must contact that state’s vital records office.

In order to know which documents to send in, determine which type of transaction is needed.

  1. Requesting copy(s) of birth certificate, “As Is”.
  2. Adding a father’s name to the birth certificate.
  3. Changing/correcting information on the birth certificate

If you have questions, please call the Coconino County Health and Human Services Vital Records program before sending in documentation at 928-679-7281 or toll-free at 1- 877 679-7272.

Click here for information on how to register:

  • a birth that did not occur in a hospital.
  • a delayed birth certificate.

Fees

Payment in the form of cashier’s check, money order, Visa, MasterCard, and personal check is accepted.

ItemCost

“As Is” copy of birth certificate,

$20 per copy.

Adding a father to birth certificate.

Changing/correcting information on the birth certificate

Do not send money to HPP. This fee applies to getting the birth certificate(s) at Coconino County.

$30 for first copy.

$20 for each additional copy.


Applying for an “As Is” Certified Copy of an Arizona Birth Certificate by Mail


To apply for an Arizona Birth Certificate by mail, submit the following items:

1. A complete* Application for a Certified Copy of Birth Certificate.

*In order to be considered complete, applications must include the following, or they cannot be processed:

  • Date and place of birth, which should also include the city, county, and name of hospital where the birth occurred.
  • Mother’s maiden last name, and if the mother is married or if the couple is not married but filed a paternity affidavit at the hospital, then include father’s information.
  • Your relationship to the person on the certificate. For details on who can request a birth certificate, please see https://www.azdhs.gov/licensing/vital-records/index.php#birth-certificates-who-can-obtain
  • Signature of the applicant a copy of a currently valid*, signed government issued picture I.D., such as a U.S. or foreign issued passport, driver’s license, or state I.D. *ID’s that expire between March 1, 2020 and Sept 1, 2020 are currently considered valid.
  • Proof of relationship is required. (e.g. birth certificate, death certificate, trusts, wills, marriage certificates – only originals  will be accepted).
  • Home births require specific paperwork. Please call Coconino County Health and Human Services Vital Records at (928) 679-7281 or toll-free at 1 877-679-7272.

2. A copy of the front and back of a valid government-issued picture identification which bears the signature of the applicant or a notarized signature.

3. A self-addressed stamped envelope.

  • Additional postage may be required if requesting multiple copies

4. Enclose the fee.

  • No cash accepted.
  • Acceptable payment methods for the exact amount are: 
    • cashier’s checks
    • money orders
    • personal checks
    • Visa or MasterCard
  • Cashier’s checks, personal checks and money orders must be the exact amount and made payable to CCHHS (Coconino County Health and Human Services
  • There is a $25.00 returned check fee assessed to all bad checks. In addition, if the balance remains unpaid after multiple collection attempts, the check may be forwarded to the County Attorney’s Bad Check Program for further collection efforts.
  • Credit/debit card payments must include the type of card, full card number, expiration date and 3-digit security code on the application.

Any of the he following will delay the processing of a birth certificate request:

  • Incomplete application.
  • No self-addressed and stamped return envelope.
  • Denied payment method.
  • Missing or unacceptable identification.
Processing time is approximately 10 business days from the date the application is received and complete.


Mail completed applications and required documents to:

Coconino County Health and Human Services
Vital Records
2625 N. King Street
Flagstaff, AZ 86004

If you have questions, call the Coconino County Health and Human Services Vital Records before sending in documentation. 928-679-7281 or toll-free at 1- 877 679-7272.

Adding a father’s name to the birth certificate by mail

There are two steps to adding a father’s name to a birth certificate through the mail-in process:

  1. Completing the Acknowledgement of Paternity through the Hospital Paternity Program. Click here for the English and Spanish form .
  2. After receiving notification from the Hospital Paternity Program, follow the instructions for Applying for an “As Is” certified Copy of an Arizona Birth Certificate by Mail.

Amending information on the birth certificate

CCHHS can only correct or amend records for births that occurred from 1997 to present. The cost for the correction/amendment is $30 and includes a birth certificate. Additional copies of the birth certificate are $20. For births that occurred prior to 1997, correction paperwork must be sent to the State Office of Vital Records.

Arizona Revised Statute (A.R.S.) §36-301 defines a correction as a change to a registered certificate because of a typographical error, including misspelling and missing or transposed letters or numbers.

Examples of an amendment are the following:

  • -Pheonix to Phoenix
  • 1881 W. Adams to 1818 West Adams

Arizona Administrative Code R9-19-207 provides the requirements regarding who may request a correction to a birth certificate. The following individuals may submit a request to correct a birth certificate:

  • The registrant, if the registrant is of legal age or married;
  • A parent of the registrant whose name is listed on the registrant’s registered birth certificate;
  • The registrant’s guardian; or
  • A person who has custody of the registrant.

The requirements vary based on the timeframe in which the request to correct the birth certificate is submitted. The registrant, parent, guardian or a person who has custody of the registrant may correct the birth certificate if the following is submitted:

Less Than Ninety (90) Days After Birth

1. A letter or an application requesting the correction that includes:

a. The date of the request;
b. The registrant’s name currently listed in the registered birth certificate;
c. The registrant’s date of birth;
d. The registrant’s mother’s name before first marriage;
e. If known, the

  • Registrant’s sex;
  • State file number listed on the birth certificate;
  • Town or city of the registrant’s birth;
  • County of the registrant’s birth;
  • Hospital where the registrant was born, if applicable;
  • Name of the registrant’s father; and
  • Dates of birth of the registrant’s parents.

f. The specific information in the registrant’s registered birth certificate to be corrected.
g. The name and mailing address of the person requesting the correction;

2. An affidavit attesting to the validity of the submitted correction, signed by the person requesting the correction.

3. If the request to correct the registrant’s registered birth certificate is submitted by:

  • The registrant’s guardian, a certified copy of the court order establishing guardianship must be submitted; or
  • A person who has custody of the registrant, a certified copy of the court order establishing custody must be submitted.

4. A copy of the FRONT and BACK of the applicant’s valid government-issued picture identification which bears the applicant’s signature or the letter or application must be signed in the presence of a notary.

5. The fee.

  • The cost for the correction/amendment is $30 and includes a birth certificate. Additional copies of the birth certificate are $20.

Ninety days (90) or More After Birth

1. A letter or an application requesting the correction that includes:

a. The date of the request;
b. The registrant’s name currently listed in the registered birth certificate;
c. The registrant’s date of birth;
d. The registrant’s mother’s name before first marriage;
e. If known, the

  • Registrant’s sex;
  • State file number listed on the birth certificate;
  • Town or city of the registrant’s birth;
  • County of the registrant’s birth;
  • Hospital where the registrant was born, if applicable;
  • Name of the registrant’s father; and
  • Dates of birth of the registrant’s parents.

f. The specific information in the registrant’s registered birth certificate to be corrected.
g. The name and mailing address of the person requesting the correction;

2. An evidentiary document that supports the correction to the birth certificate such as

a. A hospital medical record;
b. A medical record from a health care provider;
c. A certified blessing or baptismal certificate;
d. An immunization record; or
e. Another document from an independent source containing information that supports the request to correct the birth certificate.
Some examples of documents that may be submitted to correct the parents information are evidentiary documents such as:

  • The parents’ certified birth certificate;
  • United States or Mexican Passport; or
  • Another document from an independent source containing information that supports the request to correct the birth certificate.

3. An affidavit attesting to the validity of the submitted correction, signed by the person requesting the correction.

4. If the request to correct the registrant’s registered birth certificate is submitted by:

  • The registrant’s guardian, a certified copy of the court order establishing guardianship must be submitted; or
  • A person who has custody of the registrant, a certified copy of the court order establishing custody must be submitted.

5. A copy of the FRONT and BACK of the applicant’s valid government-issued picture identification which bears the applicant’s signature or the letter or application must be signed in the presence of a notary.

6. The fee.

  • The cost for the correction/amendment is $30 and includes a birth certificate. Additional copies of the birth certificate are $20.

Other Circumstances

  • If an evidentiary document cannot be submitted that supports the correction to the birth certificate, a certified court order may be submitted that includes the requested correction.
  • Evidentiary documents submitted to support a correction to a birth certificate must be translated in English by a certified translator. The translator must sign the translation in the presence of a notary and it must contain the notarial language.
  • For births that occurred in a hospital, parents may contact the hospital directly to request a review of the Certificate of Live Birth Worksheet. A birth certificate may be corrected if the birth occurred at a hospital and it is determined to be the hospital’s administrative error. When determined to be a hospital error, the hospital shall follow up with the County Vital Records Office or the Bureau of Vital Records to submit the request for correction to the birth certificate.

Mail completed applications and required documents to:

Coconino County Health and Human Services
Vital Records
2625 N. King Street
Flagstaff, AZ 86004

If you have questions, please call the Coconino County Health and Human Services Vital Records before sending in documentation. 928-679-7281 or toll-free at 1- 877 679-7272.