Arizona Death Certificate Services
Coconino County Vital Records processes requests for Death Certificates by mail only. To order a Death Certificate, you may mail or drop off an application. See application information below. |
Documentation requirements to obtain a death certificate vary. Please call (928) 679-7281 or toll-free at (877) 679-7272, for requirements for your specific situation.
Coconino County Health and Human Services (CCHHS) can only provide death certificates for deaths that occurred in Arizona. To acquire a death certificate from another state, you must contact that state’s vital records office. To request vital records from another state click here.
Did You Know? Funeral Homes are able to obtain death certificates on behalf of the family representative for those who have passed away within the past year. Other immediate family members may also submit applications independently but must follow the customer mail in checklist located on the upper right-hand side of the application. See below for application information. |
Processing time is normally up to 10 business days from the date the complete application and documentation is received. Please note that processing time may vary based on staffing levels.
When applying for a Death Certificate or making a correction it is important to make sure that you are eligible and that you provide the required accepted identification. Learn more by selecting the links below.
Apply By Mail | Online | ||||||||||||
| Online ordering through a separate company, VitalChek is available. Additional processing fees and charges for expedited service in addition to the fee per certified copy ordered. All the rules and requirements for in person and mail applications apply. |
Coconino County Health and Human Services (CCHHS) can only offer corrections or amendments for deaths that occurred in 2008 to the present year. For deaths that occurred prior to 2008, corrections or amendments are done by the Bureau of Vital Records: Death Registry, PO Box 6018, Phoenix, AZ 85005 or call (602) 364-1300 to schedule an appointment.
A correction is a change made to a registered certificate because of a typographical error including misspelling and missing or transposed letters or numbers.
A Person Responsible for Final Disposition or the Informant
A person who was responsible for the final disposition of a deceased person's human remains according to A.R.S. §36-831, or who provided the information to a funeral director may request a correction to the deceased person's death certificate if the following requirements are submitted to the County Vital Records where the death occurred or to the Bureau of Vital Records:
- A letter or application (a Spanish example form is available to assist Spanish-speakers, but state regulations require that Arizona Birth Certificates only be processed using the English forms) that includes:
- The date of the request;
- The name in the deceased person's registered death certificate;
- The deceased person's sex;
- The deceased person's date of birth;
- The deceased person's date of death; and
- If known, the state file number listed on the death certificate;
- The name of the person submitting the request;
- The person's relationship to the deceased person;
- Contact information for the person submitting the request (i.e. telephone number or e-mail address); and
- The specific information in the registered death certificate to be corrected; and
- An affidavit attesting to the validity of the submitted correction, signed by the person requesting the correction;
- An evidentiary document that demonstrates the person's relationship to the deceased individual;
- An evidentiary document, dated before the date the deceased individual's death was registered, that demonstrates the validity of the submitted correction;
- A copy of the front and back of the applicant's valid government-issued picture identification which bears the applicant's signature or the letter or application must be signed in the presence of a notary; and
- The appropriate fee(s).
Corrections or amendments to medical information including fields related to the manner of death and cause of death, may only be corrected or amended by a medical certifier, medical examiner or tribal law enforcement authority.
Examples of evidentiary documents that may be submitted
To correct the decedent's name, date of birth or place of birth a document such as an original, certified copy of the decedent's birth certificate or a certified copy of a court order that supports the change requested.
To correct the decedent's social security number, a document such as the original social security card or application from the Social Security Administration, income tax records or W-2 forms, etc. that supports the change requested.
To correct the decedent's parent's name(s), a document such as an original, certified birth certificate of the decedent or a certified copy of the parent's birth certificate shall be submitted.
An amendment is a change, other than a correction, to a registered certificate by adding, deleting, or substituting information on the certificate.
A person may request to amend the demographic and final disposition information on a deceased person's death certificate. The following shall be submitted to the County Vital Records Office in the county where the death occurred or to the Bureau of Vital Records:
- A letter or application (a Spanish example form is available to assist Spanish-speakers, but state regulations require that Arizona Birth Certificates only be processed using the English forms)that includes:
- The date of the request;
- The name in the deceased person's registered death certificate;
- The deceased person's sex;
- The deceased person's date of birth;
- The deceased person's date of death; and
- If known, the state file number listed on the death certificate;
- The name of the person submitting the request;
- The person's relationship to the deceased person;
- Contact information for the person submitting the request (i.e. telephone number or e-mail address); and
- The specific information in the registered death certificate to be corrected; and
- An affidavit attesting to the validity of the submitted amendment, signed by the person requesting the amendment;
- An evidentiary document that demonstrates the person's relationship to the deceased person;
- An evidentiary document that demonstrates the validity of the submitted amendment;
- A copy of the front and back of the applicant's valid government-issued picture identification which bears the applicant's signature or the letter or application must be signed in the presence of a notary; and
- The appropriate fee(s).
Examples of evidentiary documents that may be submitted
To amend the decedent's name, date of birth or place of birth a document such as an original, certified copy of the decedent's birth certificate or a certified copy of a court order that supports the change requested.
To amend the decedent's social security number, a document such as the original social security card or application from the Social Security Administration, income tax records or W-2 forms, etc. that supports the change requested.
To amend the decedent's parent's name(s), a document such as an original, certified birth certificate of the decedent or a certified copy of the parent's birth certificate shall be submitted.
To amend the decedent's marital status an original, certified marriage certificate or certified divorce decree is required. Note additional documentation may be requested to verify and support this request.
To amend the spouse's name the document required depends on the scenario:
- To add a spouse to a death certificate, an original, certified marriage certificate shall be provided.
- To remove a spouse's name from a death certificate, a divorce decree or other proof from the county's marriage and licensing department is required.
Court Ordered Amendments
Some cases may require a court order to amend a death certificate if the documentation specified in the applicable Arizona Administrative Code cannot be submitted. In addition to the applicable requirements listed above, to request the amendment of a death certificate, a certified copy of the court order shall be submitted.
- "As Is" copy of death certificate - $20 per copy
- Changing/correcting information on the death certificate - $30 for the first copy, $20 for each additional copy
Payments accepted:
- Visa, MasterCard, debit card, cashier’s check, or money orders. Cash is only accepted for applications dropped off in-person at the Health and Human Services Flagstaff front desk.
- Cashier’s checks, personal checks and money orders must be the exact amount and made payable to CCHHS (Coconino County Health and Human Services)
- Credit/debit card payments must include the type of card, full card number, expiration date and 3-digit security code on the application, and a front and back copy of the cardholder’s valid, government issued picture identification.
Federal Agencies
State Agencies
- Arizona Department of Economic Security - DES
- Arizona Motor Vehicles Division
- Arizona Secretary of State
- Arizona Department of Health Services - Midwife Licensing Program
- Arizona Funeral Directors and Embalmers Board
- Arizona Medical Board
- Arizona Department of Health Services - Vital Records
- Out-of-State Vital Records
Coconino County Government
Navajo Nation Government
Hopi Tribal Government
Contact UsPhone: (928) 679-7281 | Flagstaff Location 2625 King St Flagstaff, AZ 86004 Hours |